NANA Regional Corporation Secretary III - IPSD in Livermore, California

Job Title Secretary III - IPSD

Auto req ID 17528BR

Full / Part Time Full-Time

Employment Type Regular

City Livermore

State California

Country United States

Job Introduction Akima Infrastructure Services, LLC (AIS), is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. AIS has an established history of contributing to the success of their customers mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen, at least 18 years of age , and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of AIS, a premier government contractor charged with employing highly-motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by AIS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by AIS.

The Information and Personnel Security Division (IPSD) has an opening for a Secretary III to work within the Central Clearance and Security Awareness Section, which is comprised of five teams: Questionnaire for National Security Positions (QNSP); Preliminary Background Investigations (PBI), Classified Visits, Grants/Terminations, and Security Awareness. Under limited supervision, work as part of a team to provide moderately difficult task-oriented administrative support related to long-term site access or clearance requests. Position requires a high level of customer service in order to carry out duties in a manner congruent with customer needs. The position requires interacting with all levels of personnel within the Laboratory and Albuquerque Service Center, as well as external to the Laboratory. This position reports to the Central Clearance Section supervisor.

This position may require the Secretary III have the flexibility to work overtime, shift and or weekends to accomplish goals. The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Job Description

Essential Duties

  • Receive and screen various clearance- or access-related forms (e.g., Questionnaire for National Security Positions, Site Access Security Questionnaire and/or employment application forms) to ensure information reported is accurate and complete, and request additional information if necessary.

  • Track and monitor processing of forms to ensure compliance with pre-determined timeframes.

  • Enter data into appropriate databases for tracking, monitoring and statistical purposes.

  • Compose, coordinate and compile administrative reports, spreadsheets, documents and correspondence on own initiative for supervisor’s approval.

  • Assist in maintaining filing systems.

  • Represent team in interactions with persons external to the Laboratory to facilitate successful completion of assignments (e.g., OPM/FBI investigators, and/or Human Resources).

  • Participate with other team members to update and revise desk books.

  • Set up conference room for briefings.

Marginal Duties

  • Assist with fingerprinting.

  • Provide assistance to other areas within the Personnel Security Division as needed.

Essential Skills, Knowledge, and Abilities

  • Demonstrated excellent interpersonal skills; communicate clearly; possess tact and discretion to interact effectively with a variety of personnel and all levels of management.

  • Experience in a customer service environment with the ability to maintain effective working relationships with customers and co-workers.

  • Demonstrated strong analytical skill with ability to anticipate, identify, and resolve problems.

  • Attention to detail with accurate typing and proofreading skills.

  • Strong organizational skills with the ability to independently prioritize own workload and handle multiple tasks with frequent interruptions.

  • Ability to function effectively either in a solitary or team environment, and be self-motivated.

  • Proficiency on personal computers and word processing, spreadsheet and database applications.

Desired Skills, Knowledge, and Abilities

  • Familiar with MSWord, MS Excel and FileMaker Pro software.

  • Experience with web-based applications.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.


We are Equal Opportunity Employers. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services, or 925-960-0353. The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance. Please do not use the dedicated phone number above to call on the status of your job application if you do not require accessibility assistance or an accommodation. Reasonable accommodation requests are considered on a case-by-case basis.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.